Research Coordinator in the Dept of Health Systems & Population Health at University of Washington (Seattle, WA)

July 17, 2023

Housed in the UW School of Public Health, the Department of Health Systems and Population Health (HSPop) is a dynamic academic and research department with the mission of working with partners in public health and health care to prepare leaders, design solutions, and conduct innovative research that is translated into practice and policy. The Department is steadfast in its efforts to improve and promote the health of all populations, and staff contribute daily and directly to the work of faculty, students, researchers and other staff, providing support and expertise to the Department's common cause.

The UW is an institution committed to promoting respect for the rights and privileges of all, understanding and appreciation of human differences, and the constructive expression of ideas. HSPop is a dynamic academic and research department whose mission is to work with partners in public health and health care to prepare leaders, design solutions, and conduct innovative research that is translated into practice and policy. We recognize that diversity is integral to excellence. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity and equity for all. The individual in this position is expected to be a steward of the program’s and department’s mission and core values, including the pursuit of equity, diversity, and inclusion.

The Department of Health Systems and Population Health has an outstanding opportunity for a full-time Research Coordinator to provide project research coordination across a variety of projects. The project portfolio for this position may include managing aspects of and contributing content to 4-6 projects related to evidence-based care for substance use disorders (SUD) for vulnerable populations and related conditions. Project work for this position will support research related to understanding barriers and facilitators to implementing SUD care in a variety of settings, designing and evaluating novel approaches to providing SUD care to vulnerable populations, and identifying determinants of SUD outcomes for diverse populations.

The responsibilities of the Research Coordinator will include, but are not limited to, contributing to research planning, preparation and monitoring of milestones; subject recruitment, data collection, management, and quantitative and qualitative analysis; IRB and other system management and reporting; creation and management of timelines related to multiple competing priorities; supporting federal and local reporting requirements; manuscript preparation and leading with mentorship; and collaboration with internal and external colleagues of differing experience/roles.

Under the direction of the Senior Project Manager, this position will support significant components of multiple health services and outcomes projects spanning internal and external sites, multiple investigators, and multiple clinical disciplines. Some of these projects may be related while others may encompass completely unique teams, sites, and/or topic areas. Projects vary in length of time from six months to 5+ years, meaning that this position may be simultaneously working on projects at every stage of life, from start-up to close-out.

The Research Coordinator will facilitate and address technical development and timely completion of scientific objectives. The Research Coordinator will collaborate with team members and faculty to operationalize research project aims, timelines and milestone goals. In addition, person in this position will effectively communicate goals and priorities to investigators and collaborators to ensure that project deliverables are met on schedule.

This position helps carry out the mission of the Department of Health Systems and Population Health by supporting and conducting high-quality health services and outcomes research that can improve the well-being of populations and underserved communities. The position supports the mission of the School of Public Health by contributing to research that improves the health of communities and advances the field of public health research and practice. The position is directly related to the primary objectives of the UW: education, research, and community service. This position supports research in the area of addiction medicine and improving the delivery of treatments for substance use disorders and other related conditions, and collaborates with multiple partners, including community organizations, local and state departments of health, and academic research organizations.

Research Project Administration and Management (30%)

  • Research Study Planning:
         - Collaborate with Investigators and Senior Staff in the planning of data reporting and presentations and future external funding grants
         - Participate in research planning with Investigators and collaborators
         - Provide sophisticated literature reviews and summaries of evidence-base
         - Provide written material and content for developing protocols and applications Monitor the research planning process, set task timelines, and coordinate time sensitive efforts across Investigators, Directors, and staff.
  • Supporting Research Milestone Execution:
         - Understand research project aims, timelines and milestone goals and ensure that project work is executed successfully and completed within time frames
         - Effectively conceptualize then translate milestones/timeline into a day-to-day work plan
         - Track milestone completion and/or develop contingency plans, as necessary.
  • Coordination with Investigative Team:
         - Effectively liaise between and across Investigators, study staff, participant sites, and funders as necessary to communicate research objectives, priorities, and/or changes
         - Effectively coordinate and participate in meetings as a study team liaison
         - Communicate with accuracy, timeliness and effectiveness to faculty and project staff about project status, milestones, work-in-progress, timelines, challenges and barriers.
  • Study Operations Reporting:
         - Collaborating with project teams, develop and monitor routine study operations reports including, but not limited to: monthly progress reports, recruitment reports, interim data reports for investigators, data quality and management reports
         - Per study milestones and timeline or Investigator/Director request, design and develop summary procedure/data reports on recruitment, retention, or other study protocol procedure effectiveness.
  • Coordination of Sponsor Reports:
         - Accurately track reports per sponsor guidelines
         - Collaborate with project team to compile necessary documents and progress report materials
         - Draft components of sponsor reports and coordinate preparation and submission, as needed.
  • Coordination of External Site Work:
         - Collaborate with site investigators and site research teams
         - Develop training plans, monitor enrollment, and provide regular communication between study sites and the project team. 


Human Subjects Research (65%)

  • Regulatory Management:
         - Working in collaboration with project team members, complete and manage all human subjects regulatory applications and/or data use applications for assigned studies
         - Prepare all subject recruitment and consent materials and protocols
         - Maintain all study regulatory or data use applications and correspondence with Human Subjects Division or other entities.
  • Participant Activities:
         - Conduct research that involves human subjects as necessary to ensure timely completion of research objectives (i.e., personally screening, recruiting, consenting, surveying enrolled participants, accurately collecting data, and coordinating multiple data collection efforts across institutions)
         - Design and conduct qualitative and quantitative data collection, including protocols for participant observation, semi-structured interviews, surveys, and focus groups.
  • Data Collection and Management:
         - Develop and maintain data collection tools and protocols for quantitative and qualitative data collection, including qualitative interview guides, REDCap surveys, etc.
         - Effectively coordinate and evaluate the collection of research data
         - Develop research designs, data collection methods and protocols, and strategies for data management
         - Conduct quantitative and qualitative data collection processes
         - Support quality control on data collection and management on assigned projects.
  • Data Analysis and Reporting:
         - Participate in the formulation of research data analysis plans, data graphics, or other reports
          - Participate and/or lead quantitative or qualitative data analysis, including in-depth and rapid assessment processes for qualitative data and use of quantitative data analysis programs (e.g., R, STATA, SQL, SAS etc.)
         - Prepare summaries and/or presentations of interim and final study results (quantitative or qualitative) for study team members
         - Conduct literature reviews, write (lead and/or support), and/or edit technical reports and manuscripts for publication or presentation
         - Assist Investigators or staff in developing presentation or materials for external dissemination
  • Compliance Oversight:
         - Follow all best practices in human subjects research coordination
         - Responsible for compliance with Department, University or Federal Regulations, and directing the team in meeting compliance objectives successfully
         - Engage in research training and conduct quality assurance monitoring both remotely and in-person for UW and external study sites (nationwide).


Equity, Diversity, and Inclusion (5%)

  • Participate in relevant University equity, diversity, and inclusion activities
  • Contribute to efforts by actively participating in committees or specific efforts; Adopt and implement revised processes into work practices, team management, and supervision
  • Champion equity, diversity, and inclusion across the organization.
  • In addition to the responsibilities described above, this position should contribute to team morale and development by clearly communicating tasks, decisions, and progress, and by offering feedback to improvement to team processes.
  • The person in this position should be adaptable to changing and sometimes ambiguous priorities.
  • This position should be able to positively engage with all kinds of people, inside and outside of the organization, with diplomacy and tact.



  • Master's degree in Health Sciences, Public Health, Health-Care related or other applicable areas of study
  • At least one year of experience with human subjects research coordination
  • Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

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